How Does Customs Control Work? Everything You Need to Know to Be Prepared
Customs control is a critical step that anyone involved in importing or exporting goods might face. Whether it’s due to missing documents, declaration discrepancies, or even random checks, it’s crucial to know how to prepare. In this guide, we’ll cover how customs control works, the necessary documents, and how to avoid common issues.
What Is Customs Control?
Customs control is a set of procedures conducted by customs officers to ensure that goods comply with the relevant regulations. This inspection involves both checking the documentation and possibly conducting a physical examination of the goods.
The most common reasons for customs control include:
- Missing or Incorrect Documents: Incomplete or incorrect invoices, certificates of origin, or required licenses can raise red flags with customs authorities.
- Understated Value of Goods: Customs officials verify whether the declared value matches the actual market price. Declaring a lower value to avoid paying customs duties, VAT, or excise is illegal and can result in penalties.
- Suspected Smuggling: If there is suspicion of illegal goods, such as narcotics or weapons, customs officers have the right to conduct a detailed inspection of the shipment.
How Does the Customs Control Procedure Work?
During customs control, officers may:
- Verify the provided documentation (e.g., invoices, certificates, licenses).
- Physically inspect goods to ensure they align with what was declared.
- Take samples of goods for testing or weigh them to assess value accurately.
It’s important that you are present during the inspection or appoint a representative, such as a customs broker, to handle the process.
Key Documents Needed for Customs Control
To avoid delays, make sure you have the following documents ready:
- Invoice: A detailed commercial invoice listing the goods and their value.
- Certificate of Origin: This document proves where the goods were manufactured.
- Licenses: Any necessary import/export licenses.
- Sanitary or Fitosanitary Certificates: Required for products like food, plants, or animal products.
How to Avoid Issues During Customs Control
Even when your paperwork is correct, you may be subject to a random customs control. However, you can reduce the risk of delays and penalties by following these steps:
- Ensure All Documentation Is Accurate: Double-check that your documents are complete and error-free.
- Declare the Correct Value: Accurately declare the value of goods to avoid suspicion.
- Work with Professionals: Consider hiring a customs broker or a logistics company that specializes in customs procedures to handle paperwork and represent you during inspections.
What Happens If Customs Officers Find Issues?
If customs officers detect irregularities, your goods may be detained until the problem is resolved. Depending on the nature of the violation, you could face financial penalties or legal action. In serious cases, the matter may be escalated for further investigation.
